UFCW 401 Members’ Conference 2019

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Conference Information

As a member of UFCW Local 401, all of our success is because of you, and all of it belongs to you. We’re hosting a conference to both celebrate our success and help to strengthen and build our union. This page contains important conference information for those attending.

Please read the below information carefully. If you still have questions, please contact Cam Sherk at 1.800.252.7975 or itsyours@ufcw401.ab.ca.

Conference Location and Tentative Timetable

All conference events will be held at the Hyatt Regency Calgary (700 Centre Street SE, Calgary, Alberta).

Thursday, March 14Friday, March 15
10:00 AM-1:00 PM < Registration
1:00 PM < Conference Convenes
5:30 PM < Conference Breaks

9:00 AM < Conference Convenes
5:00 PM < Conference Breaks
5:30 PM < Evening Activities

Saturday, March 16Sunday, March 17
9:00AM < Conference Convenes 
5:00 PM < Conference Breaks
7:15PM < Dinner Reception
8:00PM < Entertainment and Social

9:30AM < Conference Convenes
12:00PM < Conference Closes with Lunch

Workshop Information

Like all other union events and conferences, participants will be expected to partake in all planned conference activities, including workshops and plenary sessions featuring guest speakers.

During the conference, you will be asked to choose your preference of one of three dynamic workshops. All of the workshops will involve activities and actions beyond the conference. No matter which workshop you participate in, we guarantee that your experience will be memorable.

Transportation Arrangements

We have arranged for buses to pick up participants from the following areas on Thursday, March 14, 2019, at the following times and locations:

Medicine Hat Members
Bus Departure 7:30 AM
Holiday Inn Express
9 Strachan Bay
Medicine Hat, AB

Red Deer Members
Bus Departure 9:15 AM
Red Deer Union Office  
1-4646 Riverside Drive
Red Deer, AB

Brooks Members
Bus Departure 9:00 AM
Brooks Union Office
631 A Sutherland
Brooks, AB

Lethbridge Members
Car Pooling Departure 8:30 am
Lethbridge Union office
104 – 3305 18 Ave N
Lethbridge, AB

Edmonton Members
Bus departure 7:30 AM
Edmonton Union Office
14040 128th Ave
Edmonton, AB

IMPORTANT! Please arrive at the departure location at least 30 minutes prior to departure times, as the buses will be leaving on time and cannot wait for people who are late.

We encourage you to have someone drop you off, as in some of the locations the parking is very minimal, and your vehicles will be safer at home.

Flights from Fort McMurray to Calgary will be departing direct. Upon arrival, you will be picked up by union staff and brought to the conference location.

When departing from the conference, Fort McMurray members will bus/fly back to the locations they requested when bookings were made.

Flights from Grande Prairie to Calgary will be departing direct. Upon arrival, you will be picked up by union staff and brought to the conference location.  

You will be picked up on the arrival level. You should receive an email with your specific flight itineraries.  If you do not, please contact us.

Due to limited parking in downtown Calgary, members attending the conference from Calgary are encouraged to use public transit. A reimbursement form for parking expenses will be available at the TECH & APP SUPPORT table in the Union Fair.


Double-occupancy (shared) hotel accommodations will be provided to participants who must travel from outside the Calgary region. We cannot provide accommodations for non-members. Hotel check-out is at noon.

The Hyatt Regency is a full-service hotel with a pool, fitness centre, business centre, restaurant, laundry service, and spa. It is also located within easy reach of some of Calgary’s most popular attractions, including the new library, museums, the Stephen Avenue Walk, retail shopping, and eateries.


The Hyatt Regency is a frequently used conference location. As such, it is very accessible. Should you have any accessibility needs, please advise Cam Sherk by email itsyours@ufcw401.ab.ca, phone (1.800.252.7975), or through your Union Labour Relations Officer. Every reasonable effort will be made to provide access and specific services.


Once you confirm your information (by February 15, 2019), we’ll make any necessary arrangements with your employer to have you booked off of work from March 14-17, 2019. Please note, we will only be paying lost wages for March 14 and 15, 2019. Except with prior approval, those who do not attend all of the conference will not be paid for any portion of the conference.

Please also note that time off requests are generally subject to the provisions of your Collective Agreement. While we cannot always guarantee that your time off will be approved by your employer, we will make every reasonable effort to have such requests approved.

Costs Covered and NOT Covered

All conference meals (except Thursday and Friday supper), break refreshments, and required transportation and accommodation arrangements will be provided by UFCW Local 401. Conference participants are responsible for their own incidental expenses (telephone, enhanced room internet, room service, laundry, room charges, etc.). You may choose to not eat at the conference, for example, but that would be at your own cost.

Plus 1s

While conference applicants have been asked to list a fellow UFCW member as a “Plus 1” in the application form, we cannot guarantee that all those listed as a “Plus 1” have also been selected to attend the conference. Please note that ONLY THOSE WHO HAVE BEEN APPROVED TO ATTEND THE CONFERENCE WILL BE PERMITTED TO ATTEND THE CONFERENCE.


We will be reimbursing participants for additional childcare costs incurred as a result of attending the conference up to a daily maximum of $125. Along with reasonable proof of such extra childcare expenses (i.e. expenses beyond what you would normally pay for childcare), a childcare reimbursement form will be available at the conference IT table and must be submitted to your nearest office by mail or email (itsyours@ufcw401.ab.ca) by April 17, 2019.

What to Bring

Dress is casual, but please bring warm clothing. Workshops will involve outdoor activities.  Please also bring your smartphone or tablet if you have one. To accommodate those with scent allergies, please avoid the use of fragrances. There will be a dinner reception and social event on Saturday night. You may wish to bring something dressier to wear to the reception, but that’s entirely up to you!


This is a union event. As such, all participants are expected to practice the principles of solidarity, dignity, and mutual respect. Behaviour that undermines the dignity or self-esteem of any individual, or creates an intimidating, hostile, or offensive environment, whether it involve sexism, racism, homophobia, or any other form of discrimination or harassment, will not be tolerated nor condoned and may result in the offending participant being sent home.

Photography and Video Disclaimer

This is a public event hosted by the United Food and Commercial Workers for its members. By confirming attendance at this conference, participants authorize UFCW the right to publish photographs and video footage taken of participants in conjunction with the event, including without limitation the right to quote, paraphrase, reproduce, publish, or otherwise use all or any portion of any interview, thereby waiving all claims and liabilities that may arise from such right.

Application and Acceptance Process

We are no longer accepting applications for this conference. 

Applications were sought from October 24, 2018 to February 1, 2019, and there were over 1,000 applicants! The response has been overwhelming. It’s a sign of the excitement and energy around our union.

With only 300 spots available, we have had to develop a process to decide which applicants we can invite to attend the conference. Decisions have been based on responses to the questions in the application as well as consideration for our goal of ensuring a balance of the diverse members and workplaces across Local 401.


If you have any questions or require any assistance, please reach out to:

Cam Sherk
403.291.1047 (Ext. 1115)

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